Cut manual operations by 30–80% in 3 weeks.

We build custom intake, reporting, and follow-up systems for teams still buried in spreadsheets, inboxes, and copy-paste work.

coreibytes-engine v2.4

$ coreibytes intake --source=email,portal,fax

↳ Scanning 47 unread documents...

✓ Classified: loan_app (23), bank_stmt (12), id_doc (8), misc (4)

✓ Extracted: borrower_name, income, LTV, dates

✓ Routed to processors → 0.8s avg

$ coreibytes report --clients=22 --schedule=monday

↳ Syncing Meta Ads, Google Ads, HubSpot, Sheets...

✓ 22 reports built → delivered to client portals

Client Reporting Automation

Pull data from 5+ sources, build client-ready reports, deliver on schedule. Every Monday at 8am, automatically.

  1. Data syncs
    Ads, CRM, analytics
  2. Metrics calculated
    KPIs, trends, deltas
  3. Report built
    Branded, client-ready
  4. Delivered
    Email + portal link
  5. Logged
    Timestamped, archived

Before: 6+ hrs/client
After: 0 hours

Inquiry Follow-Up System

Every lead gets a personalized response in under 3 minutes. SMS + email + booking link. No staff needed.

  1. Inquiry arrives
    Form, call, ad click
  2. Under 3 min
    Instant AI response
  3. SMS + Email
    Personalized outreach
  4. Booking link
    Direct calendar slot
  5. Booked
    Confirmed + reminded

Before: 4–6 hr response
After: Under 3 min

What is manual work costing you?

Move the sliders. See the number. That is what you lose every year.

Calculate Your Manual Work Cost

  • Employees doing manual work: 5
  • Hours/week on repetitive tasks: 20
  • Average hourly cost (fully loaded): $45
  • Current annual cost: $234,000
  • Annual savings with automation: $187,200

From first call to live system in 3 weeks

No 6-month timelines. No scope creep. A defined process with a defined outcome.

W1: Discover & Architect

  • We audit your current workflow and identify the highest-ROI automation opportunity.
  • Map every manual touchpoint in your process
  • Identify bottlenecks costing you the most hours
  • Design the system architecture — you approve before we build
  • Define the success metric we'll be measured against

W2: Build & Test

  • We build the system, connect it to your tools, and validate with real data.
  • Connect to your existing stack (CRM, email, storage)
  • Build automation logic with error handling
  • Run against real data in a sandboxed environment
  • You see it working before it touches production

W3: Deploy & Train

  • System goes live. Your team is trained. We monitor for 30 days.
  • Deploy to production with zero downtime
  • Train your team on the new workflow
  • Full documentation and runbooks delivered
  • 30-day monitoring — we fix anything that breaks

Results From Real Engagements

Mortgage Operations

  • Tucson, AZ • Mid-size lender • 12 processors • ~340 files/month

Before:

  • Files manually reviewed line-by-line
  • Average turnaround: 4.2 days
  • Missing docs delayed underwriting daily

What we built:

  • Automated borrower data extraction, missing-document detection, and underwriting routing.

Result:

  • 847 hours/month saved
  • Processing time: 4.2 days → 6 hours
  • $180K/year labor removed

Marketing Reporting

  • Austin, TX • Digital agency • 22 clients • 6 account managers

Before:

  • Reports built manually every month
  • Data pulled across Meta, Google Ads, HubSpot, Sheets
  • Reports late ~40% of the time

What we built:

  • Automated reporting workflow syncing 5 data sources into client-ready reports every Monday morning.

Result:

  • $14K/month in labor freed
  • Reports delivered automatically
  • Managers handle 8 more clients without hiring

Patient Intake

  • Phoenix, AZ • Regional dental group • 8 locations • 40+ front-desk staff

Before:

  • Inquiries waited 4–6 hours for replies
  • Missed calls killed bookings
  • No-show rate sat at 34%

What we built:

  • Automated SMS + email follow-up via GoHighLevel with instant responses and direct booking links.

Result:

  • No-shows: 34% → 8%
  • Response time under 3 minutes
  • $47K/month increase in booked revenue

Frequently Asked Questions

Can you replace GoHighLevel (GHL) entirely?

Yes — but only when it makes sense. If your business uses GHL primarily for CRM, pipeline management, and basic automations, we can replace it with a custom stack built on Supabase, n8n, and Twilio that gives you full ownership, no per-seat fees, and unlimited customization.

Can you connect GoHighLevel to our other business systems?

Yes. We build custom integrations between GHL and any system with an API — including QuickBooks, Xero, Google Workspace, Slack, HubSpot, Salesforce, and others.

What does the 30-day guarantee actually cover?

Our guarantee is specific and measurable: before we build, we agree on exact success metrics with you. If the deployed system doesn't hit those agreed metrics within 30 days of going live, you receive a full refund on the build fee.

How long does it take to build and deploy a system?

Most systems go from first call to live deployment in 3 weeks.

What tech stack do you use to build automation systems?

Our standard stack: n8n, Supabase/PostgreSQL, Python, Node.js, OpenAI/Claude, Twilio, Google Workspace APIs, and Docker on cloud infrastructure.

How much does a workflow automation system cost?

Fixed-price engagements start at $4,500 for a single-system build. Multi-system builds may range from $8,000–$35,000 depending on complexity.

Client Results

Testimonial by Sarah Mitchell

"CoreiBytes automated our entire document intake pipeline. What used to take 3 staff members 6 hours daily now runs in the background with zero errors. ROI hit in 11 days."

Testimonial by Marcus Chen

"We were drowning in manual reporting across 14 client accounts. CoreiBytes built a system that pulls data from 5 sources, generates branded reports, and delivers them on schedule. Saved us 2 full-time hires."

Testimonial by Jennifer Reeves

"Our GoHighLevel was a mess. CoreiBytes cleaned the entire system, rebuilt our pipelines, and now our lead follow-up runs like clockwork."

Testimonial by David Okafor

"They connected our intake forms directly to our case management system with AI classification. New client onboarding went from 45 minutes to under 5. The team can focus on actual legal work now."

Testimonial by Dr. Priya Sharma

"CoreiBytes didn't just build automation — they redesigned how our entire patient scheduling workflow operates. No-shows dropped 26%."